East Coast Basketball Officials Association

Evaluation Committee Policies

Mission

 

The Evaluation “Committee” is responsible for establishing the process and selecting members who will assist with the evaluation of member officials within the association.

 

The goal of the Evaluation Committee is to evaluate each association member at least once during a calendar year.

 

Evaluations will be based the criteria established and recommended by the FHSAA. Official’s rankings may increase or decrease based on their evaluation score, subjective comments of the evaluator, and other criteria as determined by the evaluator or Committee. Evaluations will be conducted by one or more Evaluation Committee members or a trained FHSAA Evaluator. A majority vote by the Evaluation Committee is required to increase or decrease an official’s ranking.

 

The rankings as approved by the Evaluation Committee will be the primary criteria utilized by the Association Assignor in making assignments during the FHSAA basketball season, and also be part of the criteria used by the Recommendations Committee for the State Playoff Crew assignments.

 

These Policies and Procedures must be approved each year by the Board of Directors, and any changes must be made by a majority vote of the same.

 

 

 

1. Committee

 

 The Committee will be made up of 5 members:

 1) The Association Assignor

 2) “Chairperson”/ Lead Evaluator

 3) Board Liaison

 4 & 5) 2 members nominated by the Board Liaison and approved by the Board of  Directors.

 

Only the Chairperson and 2 member nominees have voting rights.

 

 

 

2. Committee Authority

 

Evaluations may be conducted by one or more of the Committee Members. Trained FHSAA Evaluators may also conduct evaluations throughout the year. A majority vote by the Evaluation Committee (Chairperson and 2 member nominees) is required to change an official’s ranking either up or down.

 

The Evaluation Committee will assist the Training and Recommendations Committees as needed throughout the year.

 

 

 

3. Committee Member Qualifications

 

Committee members must have 5 years varsity experience and be currently ranked 105 or higher and be in good standing with the FHSAA and ECBOA and their by-law.

 

Evaluation Chairperson must be a non-active FHSAA official and shall have officiated for at least 15 years with at least 10 years of varsity experience. The Evaluation Chairperson shall not be an active coach within Palm Beach County.

 

*It is further recommended, but not required that the Chairperson be a FHSAA evaluator.

 

All Evaluators must be trained to follow the standards for scoring and the evaluation process per the FHSAA guidelines.

 

 

 

4. Sites for Evaluations/Observations

Various sites will be used throughout the year for evaluations to include but are not limited to: Tip-Off Classics, Holiday Tournaments, Summer Camps, FHSAA Clinics, Pre-Season Scrimmages, Training Sessions, High School contests and at permanent evaluation sites as established for the contest year.

 

 

 

5. Use of video

The use of video recorder/digital video in evaluations is recommended, especially during camps, ECBOA sponsored events, and at permanent evaluation sites. Video recordings may be stored as media files for reference and used for training purposes.

 

An evaluator may review a video/digital recording of a game provided by a member requesting a 2nd evaluation/re-evaluation.

 

 

 

6. Evaluation Form

 

Evaluators will utilize the most current FHSAA Evaluation Form. Evaluators are expected to provide complete and comprehensive evaluation forms to assist in official’s development and make recommendations for rankings.

 

Evaluators will follow the below guidelines for scoring official’s performance for each criteria on the evaluation form.

 

Scoring Guidelines:

5 – EXCELLENT: Never deviates from the standards

4 – ABOVE AVERAGE: Seldom deviates from the standards

3 – AVERAGE: Adheres at an acceptable level to the standards

2 – FOLLOW PROGRESS: Occasionally deviates from the standards below average

1 – BELOW AVERAGE: Consistently deviates from the standards, needs improvement

 

 

 

7. Ranking Guidelines

 

The Board of Directors will establish and be responsible for the guidelines to define each ranking level. While some specifics are necessary, the Board is asked to leave room of intangibles such as game management, confidence, judgment and interaction with coaches and other officials. The definition of said rankings will be assessed each year by the Board of Directors.

 

Recommended Ranking Guidelines:

 

100: Boys Varsity R and Below

• FHSAA Rank 1 or 2

• Score above 3.75 on FHSAA Court Evaluation

• Score 90% or above on FHSAA written exam

• ECBOA primary association

• Participation in ECBOA initiatives (training program, mentorship program, evaluations program, etc.)

• Mastery knowledge of 3 man mechanics

• Must attend post season camp once every 2 years

• Excellent/Above average in all evaluation categories 1) Knowledge of the game, mechanics, court coverage 2) Signals 3) Appearance 4) Comportment 5) Judgment 6) Court awareness 7) Consistency 8) Game management and 9) Rule application.

 

105: Boys and Girls Varsity R/U1 and Below

• FHSAA Rank 1 or 2

• Score above 3.50 on FHSAA Court Evaluation

• Score 85% or above on FHSAA written exam

• Demonstrates above average skills in 3 man mechanics

• Above average in all evaluation categories 1) Knowledge of the game, mechanics, court coverage 2) Signals 3) Appearance 4) Comportment 5) Judgment 6) Court awareness 7) Consistency 8) Game management and 9) Rule application.

 

110: Boys Varsity U1/U2, Girls Varsity R/ U and Below

• FHSAA Rank 1 or 2

• Score  80% or above on FHSAA written exam

• Demonstrates above average 3 man mechanics.

• Above average in all evaluation categories 1) Knowledge of the game, mechanics, court coverage 2) Signals 3) Appearance 4) Comportment 5) Judgment 6) Court awareness 7) Consistency 8) Game management and 9) Rule application.

 

120: Boys Varsity U2; Girls Varsity U and Below

• FHSAA Rank 1 or 2

• Score 80% or above on FHSAA written exam

• Demonstrated ability to work competitive level 2 man mechanics games and lower level 3 man games.

• Average most areas of evaluation categories 1) Knowledge of the game, mechanics, court coverage 2) Signals 3) Appearance 4) Comportment 5) Judgment 6) Court awareness 7) Consistency 8) Game management and 9) Rule application.

 

130: 2 Man Varsity Eligible and JV Crew Chief Below

• Demonstrates average knowledge of 2 man mechanics games

• Average to follow progress in most evaluation categories 1) Knowledge of the game, mechanics, court coverage 2) Signals 3) Appearance 4) Comportment 5) Judgment 6) Court awareness 7) Consistency 8) Game management and 9) Rule application.

 

140: JV Umpire

• Requires the assistance of a more experience official in competitive 2 person mechanics games

• Follow progress in most evaluation categories 1) Knowledge of the game, mechanics, court coverage 2) Signals 3) Appearance 4) Comportment 5) Judgment 6) Court awareness 7) Consistency 8) Game management and 9) Rule application.

 

150: JV Umpire – 1st Year Official

• Must be assigned to work with an experienced official

• Includes all new officials and transferring officials until pre-season evaluations are conducted.

• Follow progress to below average in most evaluation categories 1) Knowledge of the game, mechanics, court coverage 2) Signals 3) Appearance 4) Comportment 5) Judgment 6) Court awareness 7) Consistency 8) Game management and 9) Rule application.

 

 

 

8. New Member Evaluation Requirements

 

New members, including transfers to the association, regardless of previous experience level, are required to participate in a pre-season evaluation to obtain a ranking for the upcoming contest year.

 

New and transferring members, who do not participate in the pre-season evaluation, will not receive a varsity schedule until they are evaluated and ranked by the Committee. Additionally, any new or transferring member who does not attend a pre-season evaluation will not be eligible for playoff crew selection.

 

 

 

9. Pre-Season Evaluations/Evaluation Clinics

 

The Training Committee and Evaluation Committee will work together to schedule pre-season evaluation clinics prior to the start of each season. The Evaluation Chairperson will assign responsibilities and oversee the evaluation clinic process.

 

 

 

10. Scheduled In Season Evaluations

 

The Association Assignor will assign evaluations for association members through Arbiter as permitted by the Evaluation Committee budget and Evaluator schedules.

 

 

 

11. Member Requests for Evaluations

 

Association members may request an evaluation, but is not guaranteed to improve their rankings during the active FHSAA season. A request must be made in writing or email to the Evaluation Committee Board Liaison.

 

If a second evaluation is requested, it will be conducted with a different evaluator.

 

 

 

12. Game Day Evaluations / Protocol

 

• The assigned evaluator will be notified via arbiter/email of the evaluation assignment and the officials to be evaluated.

• For Varsity games, the assigned evaluator is expected to be present prior to the start of the game.

• For Junior Varsity games, the assigned evaluator is expected to be present prior to the start of the 2nd quarter.

• The assigned evaluator may attend the half-time meeting, and post-game meeting to provide constructive feedback and make recommendations.

 

 

 

13. Communication and Recording

 

Each ECBOA evaluator must submit a copy of the completed evaluation form to the Chairperson for review within 7 calendar days of the completed evaluation. The Chairperson will forward an electronic copy of the evaluation form to the Board Liaison. The Board Liaison will forward the completed evaluation form to the evaluated member’s within 7 calendar days of receipt.  A copy of each evaluation form will be forwarded to the association secretary for record keeping.

 

Members have the right to request a copy of their evaluation during the active ECBOA season.

 

Evaluation Committee meetings will be held to review written evaluations completed throughout the year. The Committee will provide the Board of Directors recommendations for changes to rankings. Prior to the Evaluation Committee vote on ranking changes, the Board of Directors may provide input on the recommended changes. The Evaluation Committee vote on rankings changes taking into account feedback from evaluations and the Board of Directors. A quorum vote by the Committee is required on all decisions. A quorum is vote by the majority of the Committee.

 

Ranking changes whether up or down will be communicated by the President prior to any written notice to the member.

 

Rankings will be updated and posted accordingly on the ECBOA website.

 

 

 

14. Evaluation Committee Meeting Schedule

 

The Evaluation Committee will meet as needed, and by special request of the Association Board of Directors, or Committee Chairperson.

 

 

 

15. Compensation for Evaluators

 

Evaluators will be compensated $30 a game paid by the Association. This will include JV as well as Varsity games. Compensation shall not exceed the annual budgeted amount approved by Board of Directors.

 

The Board Liaison will report to the Treasurer the expected costs of the committee’s efforts to include in the annual budget. The Liaison will present a budget to the Board of Directors that includes all activities that will enable the Committee to achieve its goals for the year as determined by the Board of Directors.

 

 

 

16. Removal of Committee Members

 

Any member of the Evaluation Committee may be removed from the Committee with a majority vote of the Board of Directors. A replacement will be nominated by the Board Liaison, with majority vote required of the Board of Directors for approval.

 

 

 

17. Duties of the Board Liaison

 

The Board Liaison is responsible for reporting to the Board of Directors all activities of the Evaluation Committee, its decisions, and make sure the website and association records are consistent with the Committee’s decisions, and the rankings accurately reflect the Committee’s decisions and intent.

 

The Board Liaison will also maintain hard or electronic copies or the files of all official evaluations for reference and making sure copies are mailed/emailed to members per this policy or as directed.

 

 

 

18. President of Association / Replacement of Members

 

The President is an Ex-officio member of the Committee: Vacancies may be filled by majority vote of the Board of Directors.